Exhibitor Information
You are invited to exhibit at the Biennial Institute for Georgia Legislators to be held December 9–11, 2012, at the UGA Hotel and Conference Center at The Georgia Center.
Information regarding exhibiting at Biennial Institute:
- Complete and send your Exhibitor Registration Form with payment to the address listed on the registration form.
- Postmark deadline for registration is Friday, November 30, 2012. After this date, please call Pam McNair, exhibitor coordinator, at 706.542.1740 to confirm availability of exhibit space.
- Prepayment is required for space to be held. No forms will be accepted without payment.
- You may set up your booth on Sunday, December 9, 2012, from 10:00 a.m.–1:00 p.m.
- Please plan to dismantle your exhibit by 6:00 p.m. on Tuesday, December 11, 2012.
- Lodging at the UGA Hotel and Conference Center is reserved for legislators; however, a list of hotels convenient to the conference center is provided below.
- Questions? Please contact Pam McNair, exhibit coordinator, at 706.542.1740 or Pamela.McNair@georgiacenter.uga.edu.
Exhibit Space Amenities
5' x 8' space ($300): All spaces include the following amenities—pipe and black and silver drape backdrop and sides, one 3' x 6' draped and skirted table, one chair, one sign hanging from top of the backdrop, and one nametag per paid representative.
Guidelines
All exhibits and displays must be directly related to and supportive of the event and appropriate to the overall mission of the UGA Hotel and Conference Center at the Georgia Center and the Biennial Institute. The UGA Hotel reserves
the right to refuse space to any organization or activity deemed inappropriate for the Biennial Institute or the Georgia Center.
Any activity involving an open flame or heat is prohibited. The UGA Hotel follows the State of Georgia statutes (GA Code Section 16-11-127.1) which "prohibits the possession of weapons (including firearms whether operable or inoperable, swords, knives with blades over 2 inches in length, etc.) on University property."
Organizations may advertise and sell products or services in the exhibit/display area to participants attending the host event.
Unloading your Exhibit
Please unload your exhibit at the UGA Hotel's Lumpkin Street entrance which faces the South Campus Parking Deck. Use of the Hotel Guest Services entrance circle for exhibit loading/ unloading is not allowed.
Refunds
A full rate refund will be given if cancellation is received more than five business days before the conference. A 15% administrative fee will be assessed for cancellations within five business days of the conference.
Payment Options
Credit card payments are preferred and will expedite the official registration process to reserve your space and requested resources. When paying by check, the check must be received before your registration and reservation for these services will be processed.
Receiving, Storage, and Shipping
The UGA Hotel does not have permanent reserved, secure space for storing/displaying exhibits and displays. Representatives should plan to bring all items with them. If it is necessary to ship items to the UGA Hotel, please ship at
such a date that items arrive no earlier than one business day (Monday – Friday) prior to the event. Please use the address below:
UGA Hotel at the Georgia Center
c/o Pam McNair/Biennial/Name of Attending Representative and Company
1197 S. Lumpkin Street
Room 289
Athens, GA 30602
If return shipping is necessary, representatives must sufficiently arrange these details so that items can be picked up from the UGA Hotel as soon as feasible upon conclusion of the event. The UGA Hotel assumes no liability for items and materials that are lost or damaged while at the Georgia Center.
Directions
Directions to the UGA Hotel are available here.
Parking
The University of Georgia Parking Services coordinates all parking on campus. You may be ticketed or towed if you park illegally. The UGA Hotel is not responsible for any ticketing or towing charges assessed. For more information, contact UGA Parking Services at 706-542-7275 or the UGA Hotel Desk at 706-548-1311.
Lodging
Lodging at the UGA Hotel and Conference Center is reserved for members of the General Assembly only.
Several hotels are available in the Athens area within easy driving distance to the Georgia Center:
